How an engagement actually runs
Six phases from a blank sheet to a closed deal. Underneath phase three sits the sourcing engine we built — the part most advisors outsource to a data vendor and we run ourselves.
The engagement, phase by phase
Timings are indicative — a niche mandate in a thin market maps slower than a fragmented one. What does not vary is the order, or the fact that you see the market before we contact anyone in it.
- 1
Mandate
Week 1We write down what you are actually looking for — thesis, criteria, geography, size — and, just as importantly, what a pass looks like. Everything downstream is measured against this document.
- Thesis and investment criteria, in writing
- Explicit exclusions, so we are not bringing you deals you would never do
- Agreement on what qualifies a company to reach you
- 2
Market map
Weeks 1–3Before any outreach goes out, we build the universe of companies that could fit and size it. You see the shape of the market — how many companies, where they are, who already owns them — and can adjust the mandate while adjusting is still cheap.
- The addressable universe, segmented and sized
- Ownership landscape: family-owned, sponsor-backed, strategic
- Mandate adjustments before a single email is sent
- 3
Origination
Ongoing from week 3The sourcing engine runs continuously against the mandate — discovering companies, enriching and verifying them, and scoring each one for fit. This is the stage our software was built for, and it does not stop when a deal goes live.
- Continuous discovery across thousands of sources
- Enrichment and verification on every candidate
- Fit scoring against your mandate, reviewed by hand
- 4
Outreach & the first conversation
OngoingWe contact owners and intermediaries directly — in your name where you want that, discreetly where you do not — and we take the introductory conversation ourselves. Most of these owners are not running a process and have never seriously considered selling, so that first call is where the project and the idea of an acquisition get introduced properly. You meet a company once there is real interest on the other side, not before.
- Direct contact with the decision-maker, not a general inbox
- We take the introductory call: who you are, why their company, what happens next
- The idea of a sale raised carefully with owners who have never considered one
- Every reply, bounce, and referral worked and logged
- 5
Diligence coordination
Post-LOI, 60–90 daysOnce a target is under LOI we hold the schedule across the financial, legal, operational, and commercial workstreams, manage the information requests, and keep findings moving to the people who act on them.
- One plan, one timeline, owners on every workstream
- Data room and information request management
- Findings tied back to price, structure, or a close condition
- 6
Close & transition
Through signingWe stay through negotiation and signing, then hand off cleanly — the target file, the contact history, and the diligence record all land in your database, not ours.
- Negotiation support through definitive agreements
- Full file handed over: targets, contacts, diligence record
- The mandate continues on the next thesis, if you want it to
Throughout: A weekly pipeline review with your team runs across every phase — you always know what is in flight, what replied, and what is next.
Inside the origination engine
This is what runs continuously inside phase three. It is the same pipeline that powers the Acquisera software — we simply run it for you instead of handing you the controls. Every stage delivers something concrete.
- Stage 1
Search
We discover private companies from thousands of sources, ranked by fit to your mandate — the same discovery engine that powers our software.
Cascade Comfort Systems
Commercial HVAC · Seattle, WA
96Northern Mechanical Group
HVAC Services · Portland, OR
88Summit Air Partners
HVAC · Boise, ID
81 - Stage 2
Enriched
Each company is enriched and verified — description, products & services, end markets, revenue, and headcount — as accurately as possible.
Cascade Comfort Systems
Full-service commercial HVAC contractor with recurring maintenance contracts.
Revenue
$22M
Employees
125
End markets
Tech · Multifamily
Ownership
Family-owned
Website verified State registered 94% profiled - Stage 3
Screened & qualified
Scored against your mandate by our company fit model, then reviewed by hand with you — only real fits move forward.
Company fit score
96
0Pass 70+100Qualified — reviewed with you - Stage 4
Outreach
We reach the decision-maker at each qualified company to promote the acquisition and share your project goals.
To:Daniel Hurst · President & Owner
Acquisition interest — Cascade Comfort Systems
Reply: “Happy to take a look — can we talk Thursday?”
- Stage 5
Monitor & deliver
We work every reply, bounce, and new contact as it lands, then deliver the qualified opportunities to you.
96 fitDelivered · qualified
Cascade Comfort Systems
Interested seller, decision-maker engaged — ready for you to evaluate.
Companies shown here are fictional and for illustration only.
Start at phase one
Every engagement begins with a written mandate. Tell us the thesis and we'll draft it with you.
Acquisera Advisoryis our retained buyside service — we run the search for you.
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